Arene Engineering and Solutions Group Administrator

Woven Planet

  • Full Time

Woven Planet Group (Woven Planet) represents a carefully curated blend of expertise and resources dedicated to bringing the vision of “Mobility to Love, Safety to Live” to life. Through innovations and investments in automated driving, robotics, smart cities, and more, we are transforming how humankind lives, works, and moves. We exist to design, build, and deliver secure, connected, and sustainable mobility solutions that benefit all people worldwide. Founded in 2018 as Toyota Research Institute – Advanced Development (TRI-AD), Woven Planet is composed of four complementary companies: Woven Planet Holdings, Woven Core, Woven Alpha, and Woven Capital.

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Woven Planet’s Arene Engineering & Solutions team aims at building a world-class automotive operating system coupled with a software development platform that enables and supports a new community of vehicle app developers. Arene is transformative, for Toyota and the world, and will provide the underlying operating system, pipeline, tools, and libraries app developers need to deliver new and innovative software to market — quickly and safely. 

The Arene Engineering & Solutions Team Admin Group supports managers and engineers in their daily work, taking care of administrative tasks and helping with calendar management and team communication as well as with the coordination of successful deployment and execution of people, financial, and business processes.

For more information about Arene please visit:

We are looking for a team assistant/administrator who is passionate about working with an international team of highly skilled engineers and who enjoys working in a fast paced environment. 

The ideal candidate is someone who truly enjoys working with people and is always searching for ways to improve team efficiency. The role reports to the Group Administration Specialist.




  • Managing team leadership calendars, meeting scheduling and coordination
  • Mailing group management
  • Equipment and inventory management  in liaison with BizOps
  • Document management and tracking of ongoing projects
  • Purchasing process support
  • Team support on company applications and procedures on request
  • Support with event planning and arrangement in Liaison with BizOps
  • Setting up and managing  surveys
  • Other administrative tasks (e.g. mail items delivery to members, visitor support, team event planning support, etc.)



  • Business Japanese and fluent English speaker who can read agreements in both languages
  • Ability to structure work, set up support processes and tracking documentation
  • Ability to work with individuals from multiple cultural backgrounds
  • Solid office IT skills, adept at learning new cloud-based office tools



  • Quick to learn, master and execute different concepts and skills
  • Both a dedicated team player and a strong individual worker
  • Ability to prioritize effectively while maintaining holistic oversight
  • Ability to take initiative and perform effectively in a fast-paced, high-pressure matrixed environment


    ・Competitive Salary – Based on skills and experience
    ・Work Hours – Flexible working time with NO core-hours
    ・Paid Holiday – 20 days per year (prorated)
    ・Sick Leave – 6 days per year (prorated)
    ・Holiday – Sat & Sun, Japanese National Holidays, and other days defined by the company
    ・Japanese Social Security – all applicable (Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance)
    ・In-house Training Program (software study/language study)
    By submitting your application you agree to the following terms:
    ・We are an equal opportunity employer and value diversity.
    ・We pledge that any information we receive from candidates will be used ONLY for the purpose of hiring assessment.