Arene Business Operations Administrator

Woven Planet

  • Full Time

Woven Planet Group (Woven Planet) represents a carefully curated blend of expertise and resources dedicated to bringing the vision of “Mobility to Love, Safety to Live” to life. Through innovations and investments in automated driving, robotics, smart cities, and more, we are transforming how humankind lives, works, and moves. We exist to design, build, and deliver secure, connected, and sustainable mobility solutions that benefit all people worldwide. Founded in 2018 as Toyota Research Institute – Advanced Development (TRI-AD), Woven Planet is composed of four complementary companies: Woven Planet Holdings, Woven Core, Woven Alpha, and Woven Capital.

Visit us to learn more:

Woven Alpha explores new business opportunities and incubates innovative projects that go beyond today’s Toyota, such as Woven City, Arene, Automated Mapping Platform, and the investment fund, Woven Capital, L.P. (Woven Capital).

Arene’s goal is to open vehicle programming to everyone by simplifying vehicle software development and increasing deployment frequency without compromising safety and security. This will create a whole new market of vehicle application developers who, through software, integrate a vehicle into our daily lives in novel ways. Arene aims to significantly improve how vehicles are designed and developed, and we’re working closely with Toyota to realize this goal in its next-generation vehicles.

Learn more about Arene at:
For more information about Woven Planet, please visit: https://www.woven-planet.globa

We are looking for a passionate administrative professional with strong people and organizational skills with a desire to change the world by supporting Arene business’ mission.




  • Managing and improving new joiners onboarding / offboarding processes in cooperation with HR, IT, and Workspace Ops team
  • Managing and coordinating Arene team’s floor plan for adopting rapidly growing new joiners
  • Organizing team based off-site events per request
  • Coordinating overseas internal visitors’ Japan entry requirements (due to COVID measurement)
  • Creating processes, guidelines, and services to maintain workplace safety and improve productivity



  • Bachelor’s degree required 
  • Minimum of 3-5 years of work experience in a similar type of position
  • High/detailed attention to stakeholders (both internal and external to the company)
  • Strong inquisitive nature with a can-do attitude
  • Ability to have challenging conversations with individuals
  • Strong PC and office application skills (MS Office, Google Workspace) and adept at learning new applications



  • Ability and flexibility to work individually and as part of a team
  • Ability to take initiative, ownership and perform effectively in a fast-paced, high-pressure matrixed environment
  • Capability of handling multiple things simultaneously
  • Team player with interpersonal skills and respects who can effectively work with all levels of a global matrix organization 
  • Strong organizational skills and ability to prioritize and balance workload to meet deadlines


    If you are currently located outside of Japan, don’t worry, we’ll set an interview over Google Hangout Meet or Skype.
    ・Competitive Salary – Based on skills and experience
    ・Work Hours – Flexible working time with NO core-hours
    ・Paid Holiday – 20 days per year (prorated)
    ・Sick Leave – 6 days per year (prorated)
    ・Holiday – Sat & Sun, Japanese National Holidays, and other days defined by the company
    ・Japanese Social Security – all applicable (Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance)
    ・In-house Training Program (software study/language study)
    By submitting your application you agree to the following terms:
    ・We are an equal opportunity employer and value diversity.
    ・We pledge that any information we receive from candidates will be used ONLY for the purpose of hiring assessment.