Executive Assistant

Lucid

  • Full Time

Leading the future in luxury electric and mobility
At Lucid, we set out to introduce the most captivating, luxury electric vehicles that elevate the human experience and transcend the perceived limitations of space, performance, and intelligence. Vehicles that are intuitive, liberating, and designed for the future of mobility.
 
We plan to lead in this new era of luxury electric by returning to the fundamentals of great design – where every decision we make is in service of the individual and environment. Because when you are no longer bound by convention, you are free to define your own experience.
 
Come work alongside some of the most accomplished minds in the industry. Beyond providing competitive salaries, we’re providing a community for innovators who want to make an immediate and significant impact. If you are driven to create a better, more sustainable future, then this is the right place for you.

We are looking for an Exceptional Executive Assistant to work at the Company’s Logistics Operation Center in Tempe, AZ with some time spent in our manufacturing plant in Casa Grande, Arizona.

The Executive Assistant role is a position that requires the ability to interact in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Ability to learn, retain and understand the company’s corporate structures are important to provide the level of support and knowledge necessary to complete daily tasks. This position will have a variety of responsibilities and requires the ability to work effectively within a team environment, takes initiative, and is extremely self-motivated. The ability to build and maintain strong relationships throughout the organization will be critical. This individual needs to enjoy the administrative challenges of supporting a diverse group and can work effectively in a multi-task environment that requires strong organization and communication skills, with focus and attention to detail.

 

Responsibilities (include but not limited to):

 

  • Proactively manage Executive calendar; assists executives in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects, and priorities.
  • Schedule meetings for Senior Executives and other members of management, including issuing invitations, scheduling conference rooms, assembling background materials, preparing agendas, recording action items, and organizing any necessary catering
  • Assist with creating and modifying PowerPoint presentations
  • Compose and edit a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy and completeness
  • Manage correspondence between departments
  • Processes Executive expenses in a timely fashion according to established corporate processing guidelines.
  • Ability to manage sensitive and confidential information; high degree of discretion and professional acumen
  • Coordinate internal and external meetings, conferences, and teleconferences including various lunch meetings and training sessions
  • Coordinate and manage Senior Executives challenging calendars, and maintain Outlook contact files
  • Coordinate travel for executives and direct reports in compliance with existing policies and procedures, ensuring effective use of time and resources.
  • File and retrieve documents and reference materials
  • Work effectively with other Executive Assistants and support the team when necessary to streamline departmental workflow and communications
  • Assist with tracking and reporting of various departmental expenses, and code invoices for approval and signature
  • Operate in a proficient manner, anticipating matters at hand and initiating action without requiring direction or supervision
  • Effectively prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Perform various administrative functions including filing, copying, faxing, etc.
  • Maintain strict confidentiality in performing all duties
  • Records, transcribes, distributes meeting minutes and action items. Follow-up on action items as directed.
  • Prepares and edits correspondence, communications, presentations, and other documents. Recommends, creates, and implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems. 
  • Organize and manage meetings, off-sites, and team-based events. 
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    You Bring:

     

  • Minimum 5 years of experience providing support and assistance at the Executive level.
  • High School graduate or equivalent (Required). College degree or Certification (Certified Administrative Professional (CAP)) (Preferred)
  • Excellent calendar management skills, including the coordination of complex Executive meetings across global time zones. 
  • Strong knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
  • Extensive experience scheduling travel and making corporate meeting and events arrangements. (Concur, Amex GBT)
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    At Lucid, we don’t just welcome diversity – we celebrate it! Lucid Motors is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, national or ethnic origin, age, religion, disability, sexual orientation, gender, gender identity and expression, marital status, and any other characteristic protected under applicable State or Federal laws and regulations.
    Notice regarding COVID-19 vaccination requirement as a condition of gainful employment within the United States
    At Lucid, we prioritize the health and wellbeing of our employees, families, and friends above all else. In response to the novel Coronavirus, and the increased transmissibility with recent variants, all new Lucid employees, whose job will be based in the United States, must provide original documentation confirming status as having received the prescribed inoculation (doses) based on the manufacturer’s guidelines on their first day of employment.
     
    Individuals seeking a medical and/or religious exemption from this requirement may be granted such an accommodation after submitting a formal request to and the subsequent review and approval thereof by our dedicated Covid-19 Response team.
     
    To all recruitment agencies: Lucid Motors does not accept agency resumes. Please do not forward resumes to our careers alias or other Lucid Motors employees. Lucid Motors is not responsible for any fees related to unsolicited resumes.